Information on the processing of personal data

In accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation - hereinafter referred to as "Regulation" or "GDPR"), in accordance with the Data Protection Act and other data protection legislation, we inform you on this page about why, when, how and what personal data we process.

Who processes your personal data

The controller of your personal data is the Municipality of Vestec, ID: 00507644, with registered office at Vestecká 3, 252 50 Vestec, hereinafter referred to as "Municipality of Vestec".

You can contact us by email at podatelna@vestec.cz, or by phone at 313 035 501.

Data Protection Officer

The Municipality of Vestec has appointed a Data Protection Officer, who is:

Mgr. Anna Komeiserová

e-mail: anna.komeiserova@ksak.cz

tel.: + 420 777 023 415

Scope, purpose and duration of the processing of personal data

In order to be able to conduct legal and contractual agendas, to work efficiently and to contact especially the citizens of the municipality of Vestec, we process the following personal data of citizens for the following processing purposes

Selection procedures - vacancies

Personal data processed - Identification details, address, criminal record, proof of education, certificate of verification, curriculum vitae

Category of data subject - Participants in selection procedures (job applicants)

Categories of data recipients - Municipality Vestec, members of the selection committees

Purpose of processing - Ensuring the agenda of selection procedures in accordance with Act No. 312/2002 Coll.

Processing time* - For the duration of the selection process, unsuccessful candidates have their documents returned, the rest are shredded, only the minutes of the committee's proceedings are kept for 10 years

Selection procedures for directors of contributory organisations (kindergartens)

Personal data processed - Identification, address, educational qualifications, medical qualifications, curriculum vitae and any other information provided by the applicant

Category of data subject - Participants in selection procedures

Categories of data recipients - Municipality Vestec, members of the selection committees

Purpose of processing - Managing the agenda of selection procedures for directors of contributory organisations

Processing time* - For the duration of the selection process, unsuccessful candidates have their documents returned, the rest are shredded, only the minutes of the committee's proceedings are kept for 10 years

Provision of information pursuant to Act No. 106/1999 Coll.

Personal data processed - Identification data, address

Category of data subject - Applicants for information

Categories of data recipients - Municipality of Vestec, appellate authority

Purpose of processing - Provision of information to citizens on the basis of Act No. 106/1999 Coll., decision on refusal of a request or partial refusal of a request

Processing time* - The retention periods for personal data are set by the relevant special regulations

Electoral rolls

Personal data processed - Identification data, address

Category of data subject - Citizens of Vestec, citizens of another EU Member State with permanent or temporary residence in Vestec who apply for inclusion in the supplement to the permanent electoral roll, citizens who have the right to be included in the special electoral roll

Categories of data recipients - Municipality of Vestec, medical or other similar facilities, precinct election commissions

Purpose of processing - Exercising the right to vote

Processing time* - for the duration of the citizen's stay in Vestec

Election Commission

Personal data processed - Identification data, address

Category of data subject - Members of electoral commissions

Categories of data recipients - Municipality Vestec

Purpose of processing - Organisational and technical support and security of elections (local referendums)

Processing time* - The retention periods for personal data are set by the relevant special regulations

Issuing voter cards

Personal data processed - Identification data, address

Category of data subject -Applicants for a voter card

Categories of data recipients - Municipality Vestec

Purpose of processing - Exercising the right to vote

Processing time* - The retention periods for personal data are set by the relevant special regulations

Entry in the Register of Notifications pursuant to Act No. 159/2006 Coll. - Act on Conflict of Interest

Personal data processed - Name and surname, date and place of birth

Category of data subject -Public officials

Categories of data recipients - Ministry of Justice

Purpose of processing -Registration in the register of notifications - compliance with the legal obligation

Processing time* - The retention periods for personal data are set by the relevant special regulations

Complaints and petitions

Personal data processed -Identification details of the petitioner, address of the petitioner or members of the petition committee and of the persons named on the petition signature sheet, or other personal details provided by them

Category of data subject - Complainants, petitioners, petition committee members

Categories of data recipients - Municipality of Vestec, members of the council Municipality of Vestec, or other bodies (depending on the content of the petition or complaint)

Purpose of processing - Handling petitions and complaints

Processing time* - The retention periods for personal data are set by the relevant special regulations

Road Administration Office

Personal data processed -Identification, address, contact details: telephone

Category of data subject -Parties to the proceedings

Categories of data recipients - Municipality of Vestec, Police of the Czech Republic, Municipal Police, applicant

Purpose of processing - Management of the agenda of the Road Administration Office

Processing time* - The retention periods for personal data are set by the relevant special regulations

Agenda Czech Point

Personal data processed - Identification data, address, birth number, ID number or other document

Category of data subject - Applicants for extracts from registers and registers

Categories of data recipients - Municipality of Vestec, Ministry of Justice, Ministry of the Interior

Purpose of processing - Issuance of extracts from registers and registers

Processing time* - The retention periods for personal data are set by the relevant special regulations

Population register (reporting office)

Personal data processed - Address of place of permanent residence, details of its change and cancellation

Category of data subject - Citizens of Vestec

Categories of data recipients - Municipality of Vestec, Ministry of the Interior

Purpose of processing - Fulfilling a legal obligation - registering residents

Processing time* - The retention periods for personal data are set by the relevant special regulations

Preparation and processing of materials related to the meetings of the Council of the Municipality and the meetings of the Municipal Council

Personal data processed -Identification, address, contact (phone, e-mail)

Category of data subject - Employees of the Municipality of Vestec, members of the Council and the Municipal Council, members of commissions and committees

Categories of data recipients - The Municipality of Vestec, the Council, the Council, the inhabitants of Vestec,

Purpose of processing - Preparation of materials related to the Council and Councillor meetings

Processing time* - The retention periods for personal data are set by the relevant special regulations

Directory of councillors

Personal data processed - Identification, address, special data (political views/affiliation)

Category of data subject - Members of the Municipal Council, members of commissions and committees of the Municipality of Vestec

Categories of data recipients - Public (via the municipality's website)

Purpose of processing -Keeping a directory of members of the Assembly and Council

Processing time*- The retention periods for personal data are set by the relevant special regulations

Provision of subsidies

Personal data processed - Identification, address, contact details

Category of data subject - Applicants, beneficiaries

Categories of data recipients - Municipality Vestec

Purpose of processing - Provision of subsidies

Processing time* - The retention periods for personal data are set by the relevant special regulations

Litigation

Personal data processed -Identification data, address

Category of data subject - Parties to the proceedings (applicant, defendant)

Categories of data recipients - Municipality of Vestec, locally competent court, bailiff's office, external legal advisor (lawyer)

Purpose of processing - Litigation

Processing time* - The retention periods for personal data are set by the relevant special regulations

Contracts and orders

Personal data processed - Identification, address, contact details (phone, e-mail), bank details

Category of data subject - Natural and legal persons who conclude contracts with the Municipality of Vestec

Categories of data recipients - Municipality of Vestec, Council, Municipal Council, ISRS, ISVZ, other entities on request (court, Police, ÚOHS

Purpose of processing -Conclusion of contracts and orders for movable assets, real estate and services

Processing time* - The retention periods for personal data are set by the relevant special regulations

Records of taxes, fees and local charges

Personal data processed - Identification, address, contact details (phone, e-mail), bank details

Category of data subject - Natural and legal persons who conclude contracts with the Municipality of Vestec

Categories of data recipients - Municipality of Vestec, Council, Municipal Council, ISRS, ISVZ, other entities on request (court, Police, ÚOHS

Purpose of processing -Conclusion of contracts and orders for movable assets, real estate and services

Processing time* - The retention periods for personal data are set by the relevant special regulations

Accounting records

Personal data processed -Identification details, address, bank account number

Category of data subject - Beneficiaries, payers

Categories of data recipients - entities in accordance with Act No. 280/2009 Coll.

Purpose of processing - Accounting records

Processing time* - The retention periods for personal data are set by the relevant special regulations

Municipal police

Personal data processed - Identification data of the natural person, data from the population register

Category of data subject - Accused of misdemeanor

Categories of data recipients - Municipality Vestec

Purpose of processing -Performance of the offence agenda within the independent competence of the Municipality of Vestec

Processing time* - The retention periods for personal data are set by the relevant special regulations

SMS INFO (citizen information system)

Personal data processed - Name and surname, telephone number

Category of data subject - Citizens of Vestec and interested citizens

Categories of data recipients - Municipality Vestec

Purpose of processing - Consent to the preservation of OÚ

Processing time* -For as long as the citizen does not request removal from the list

*The municipal office has set time limits for the storage and processing of personal data in full compliance with Act No.499/2004 Coll., on archiving and filing services and on amendments to certain acts, as well as in accordance with special regulations as indicated in the table above.

It is not your responsibility to provide us with your contact details (phone number, email), but we cannot communicate with you better without them. These contact details are only processed by us with your prior consent. Without the other personal data mentioned above, we cannot properly fulfil our legal obligation in particular.

Our work does not involve automated processing of personal data.

To whom we transfer personal data

Personal data may be transferred to public authorities, other administrative bodies. Some personal data may also be disclosed to external suppliers (e.g. IT system suppliers - Triada, spol. s r.o. (IS MUNIS), IS MP Manager (Municipal Police), external IT consultant, external law firm, bailiff offices.

We do not transfer personal data to third countries or international organisations.

Security of your personal data

We are committed to the security of the personal data you provide to us. Therefore, we have taken sufficient technical and organisational measures to protect your data sufficiently with regard to the seriousness of its processing. No unauthorised person has access to your personal data that we have collected from you and we do not pass it on to other entities for further processing without your consent, unless required by law or to protect our legitimate interests.

Website

We are committed to the security of the personal data you provide to us. Therefore, we have taken sufficient technical and organisational measures to protect your data sufficiently with regard to the seriousness of its processing. No unauthorised person has access to your personal data that we have collected from you and we do not pass it on to other entities for further processing without your consent, unless required by law or to protect our legitimate interests.

Your rights

You have the right to request access to your personal data, i.e. to be told what data we process about you and how we process it.

If your personal data is processed in an outdated form, you have the right to request its correction. We may, at your request, delete personal data that we have processed in excess of our legal obligation or restrict its processing if necessary to ensure that the processing of personal data complies with the Regulation. You also have the right to object to the processing of personal data.

You have the right to the portability of your personal data, especially in the event of a change of residence from the municipality of Vestec.

You can send your request electronically to the above email address, in writing to the address of the Municipal Office, or to a designee. As part of the acceptance of the application, the identity of the applicant must be verified in order to protect his/her personal data.

Method of identity verification:

  1. Receipt of a request by data mailbox from the data subject's data mailbox
  2. Receipt of the application via e-mail with a valid qualified electronic signature
  3. Verification of identity at the Vestec municipality office when submitting the application
  4. The paper application is signed with a certified signature

You have the right to lodge a complaint with the supervisory authority, which is the Office for Personal Data Protection - www.uoou.cz, with registered office at Pplk. Sochora 27, 170 00 Prague 7, tel.: +420 234 665 111 (switchboard). However, we will be glad if you contact us directly with your questions.

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